Private Clubs have historically structured their Membership Offerings to include a provision for the return or refund of all or some portion of the initiation fee/ new members pay to join a Club.

This initial payment is subject to certain terms and conditions as set forth in the clubs membership plan and by-laws. A frequent scenario provides a refund to a resigning member based on some formula, such as for every 3 or 4 new members who join; one resigning member receives a refund. This formula continues until the golf club reaches its membership cap after which resigning members are repaid on a one to one basis. Additionally, sometimes the continuation of the payment of membership dues is required in order to receive a refund.

Can you answer the following question?

Every week I speak to Private Clubs experiencing problems with membership. To gain an understanding of their situation I ask a series of questions that include the Initiation Fee required to join the Club. The majority of time, there is a provision for the return of a portion or in some cases all of the Initiation Fee that is required. I then ask the business reason behind the Initiation Fee structure that is in place and I typically get a response like, I really don’t know or thats a good question.

Your club has the wrong kind of waiting list!

The return of an Initiation Fee can make sense if there is a sound business reason behind the plan and it works very well if the Club is in a great market and is enrolling new members at a rapid pace. However, more often than not, membership velocity begins to slow long before the Club has reached a full complement of members and members who have decided to resign cannot be repaid at the time they wish to resign.

And membership resignations will always take place. Even in the finest of clubs, attrition rates are 6% or greater as Members in many cases, even if they are totally satisfied with their Club, resign due to relocation, health issues, change of employment, and other interests. And, as noted earlier in this article, they may even be required to continue to pay for dues in order to receive their refund payment.

This leaves the Club in the unenviable position of having a waiting list to leave the Club, which not only poses a significant financial hurdle, but also is a deterrent to having new members join.

How can I get out of this mess?

Now, there are solutions to getting out of a situation like this including:

*Establishing new categories of membership. *Providing refunds to resigning members at a reduced amount. This typically would require Member consent. *Establishing a means for members to lease their membership or designate a beneficial user. *Establishing a non-refundable Membership. *Making changes to the by-laws. *Creating a re-callable membership.

However, caution must be exercised. Trying any new approach without systematically taking into consideration the many factors involved including undoubtedly understanding your current market and where your golf club fits in it, your competition, your approach to prospecting for new golf members and leads for events, your enrollment and attrition rates, what you are permitted to do legally, and the effects the changes may have on the golf clubs financial stability, may actually turn a bad situation into a worse one.

Get professional assistance now!

Does your Club currently have a waiting list to leave? Are you just starting a new Club and structuring your membership offer? Don’t simply assume that the way Membership plans have been set up for decades is the right approach for you. Don’t fall into the trap of short term thinking or advice from well intentioned friends or Board members who are not professionals with experience in the Membership or Club business. The decisions you make today have a considerable impact on how successful or not your Club will be in enrolling new members 3 or 4 years from now.

Bob Devitz is the President and CEO of Legendary Golf Management Company and is an expert in the operations and marketing of Private Clubs. Bob has over 25 years of experience in the industry, primarily in senior management roles with ClubCorp and is a member of the PGA of America. Having worked with hundreds of Private Clubs during his career, Bob brings a results driven, bottom line approach to the Club Industry.

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